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Executive Assistant

Executive Assistant

Job ID 
485174
Location 
LU-Luxembourg
Posted Date 
10/05/2017
Company 
Amazon EU SARL
Recruiting Team 
..

Job Description

Role overview
Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online.

The Amazon Logistics team is looking to hire an experienced, innovative, hands-on, and customer-obsessed Executive Assistant to the EU Leader. You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.

Tasks/ Responsibilities
-
Provide executive support to the Vice President of Amazon Logistics based in Luxembourg.
- Arrange complex international travel itineraries.
- Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers.
- Assist with the preparation of presentations and narrative documentation.
- Manage weekly and monthly reporting.
- Organize small-scale team events and larger-scale department/company-wide events as required.
- Prepare materials for meetings and provide post-meeting follow-up notes.
- Maintain an effective computer based filing system and manual filing system (where appropriate).
- Take proactive steps to ensure that best practice and coordination is seamless across all interfaces.
- Be responsible for the overall direction and coordination of the team’s administration.
- Make timely decisions using independent judgment on a regular basis.
- Carry out responsibilities in accordance with the organization’s policies and procedures.
- Work closely with EU Operations support team to build and secure support and resources for projects and initiatives.

Basic Qualifications

- College/University degree.
- A minimum of 5+ years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or Senior leadership level OR previous Project Management experience.
- Able to work efficiently and accurately when under pressure to meet tight deadlines.
- Good computer skills, Outlook (Advanced), Word (Advanced level), PowerPoint (Advanced level), Excel (good level) and internet research.
- Excellent organizational, planning, prioritization skills and attention to detail.
- Experience of diary management and arranging international travel and conference calls.
- Demonstrate strong track record being a team player.
- Demonstrate a track record of problem solving and analytical skill capability with the ability to operate with ambiguity.
- Excellent communication (written and verbal) and interpersonal skills.
- Must be flexible and able to work within a business of internet retail and logistics which operates regularly and commit the time required to get the job done.

Preferred Qualifications

- College/University degree.
- A minimum of 2+ years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or Senior leadership level OR previous Project Management experience.
-Fluentcy in English and other European languages.