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Executive Assistant

Executive Assistant

Job ID 
564621
Location 
LU-Luxembourg
Posted Date 
09/08/2017
Company 
Amazon EU SARL
Recruiting Team 
..

Job Description

Executive Assistant to the Director Trans Network Design
Amazon is seeking a highly motivated, quick-thinking, customer obsessed Executive Assistant with a history of high performance to support two Directors within EU Supply Chain in Luxembourg, but also to support additional executives within the European team. The Customer Fulfilment organization is at the heart of the Amazon customer experience, responsible for our fast growing network of Fulfillment Centers (FCs) across the UK, Germany, France, Italy, Spain and Central Europe, and for controlling the vast range of fast paced inventory, working hard to respond to customer orders and ensure that our customers receive what they want, when they want it. The two Directors supported are part of the EU Supply Chain team and are based in Luxembourg. EU Supply Chain manages and optimizes all the flows of goods, from click to delivery to customer. The EU Supply Chain team works jointly with Amazon’s Fulfillment Centers (FC), Transportation, Retail and Finance teams to exceed customer expectations and minimize end-to-end Supply Chain costs. The Director of Topology and Capacity Planning and the Director of S/C Automation work together on designing the future FC footprint of our network and on automating all our Supply Chain decision and modelling tools.

The position will be based in Amazon’s EU Headquarters in the vibrant city of Luxembourg. The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the many expatriates and most locals. Luxembourg is known for banking, steel and a number of EU institutions plus an increasing number of technology-centric organizations. Luxembourg boasts a rich cultural scene and a high standard of living. http://www.promoteluxembourg.com

The successful candidate will work closely with other Executive Assistants throughout the Operations organization and throughout the company. You will possess the ability to complete high volumes of tasks, varying projects, and organize important events through planning accurately and efficiently with little or no guidance. You will be able to react with the appropriate level of urgency to situations that require a quick response or turnaround. You will be comfortable taking action without having to know the full picture and will efficiently solve difficult or complex problems that affect people within the department or other related groups.

You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and exposure to international cultures. The ability to meet tight deadlines, work in a highly ambiguous environment and switch gears at a moment's notice is a requirement. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

High levels of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is required. In addition, exceptional written and oral communication skills, high attention to detail, bias for action and detailed planning and organizational skills are a must. Excellent knowledge of Microsoft Office and Outlook tools is also required.

Main responsibilities include: complex calendar management and scheduling of internal and external meetings and events, managing travel bookings, handling expenses, multi-tasking during ad hoc projects and ensuring successful follow up of action items, preparing documentation for meetings; assisting with Powerpoint presentations and a variety of other day to day administrative tasks on behalf of the Director. You will generally be responsible for organizing the Director’s agenda and ensuring the smooth-running of his work in an ever-changing environment where priorities can change rapidly.

This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and to work with senior leadership teams on a multitude of exciting tasks. This can be a great career move for an experienced and ambitious executive assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

Basic Qualifications

Basic Qualifications
·Minimum 3 years of experience supporting senior management and ideally 3-5 years overall work experience in a fast-paced administrative capacity
· You will ideally have supported a Director level manager in previous roles.
· Experience with complex calendar management and scheduling of internal and external meetings, managing travel bookings, handling expenses as well as multi-tasking in a fast paced environment
· Experience with organising medium to large size events
· Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
· Advanced MS Office knowledge (Word, Excel, Outlook, Powerpoint).
· Excellent written and verbal communication skills
· Fluency in English
· University degree

Preferred Qualifications

· Additional European languages a plus
· Ability to work in a highly ambiguous environment; flexible
· Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadline