• Executive Assistant

    Location LU-Luxembourg
    Posted Date 3 weeks ago(3 weeks ago)
    Job ID
    Amazon Europe Core SARL - LUX
  • Job Description

    Amazon is seeking an exceptionally bright, multitasking and motivated individual with a history of high performance to support three Directors of EU Marketing. Come be part of a multi-national team focused on growing Amazon’s European retail business.

    The position will be based in Amazon’s EU Headquarters in the vibrant city of Luxembourg. The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the many expatriates and most locals. Luxembourg is known for banking, steel and a number of EU institutions plus an increasing number of technology-centric organizations. Luxembourg boasts a rich cultural scene and a high standard of living. http://www.promoteluxembourg.com

    The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups. The role will work closely with other Executive Assistants and Administrative Assistants throughout the Consumer Marketing organization, and throughout the company. You should ideally have knowledge and experience of working with a global team across multiple time zones, languages and cultures. Candidates should demonstrate an understanding of business structure as well as the desire and aptitude for learning new concepts quickly.

    This exciting role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. A good sense of humor is critical, as is the ability to be flexible, and to change direction at a moment’s notice. Excellent knowledge of Microsoft Office and Outlook tools is also required.

    Main responsibilities include: complex calendar management, travel bookings, expense management, event planning, space management, as well as ad- hoc project management. This is a demanding but highly rewarding role, allowing you exposure to broad and diverse areas of the Amazon business and the opportunity to work with senior leadership teams on a multitude of exciting tasks. You will generally be responsible for organizing your Director’s agendas and ensuring optimum manager productivity, including ensuring successful follow up of action items, preparing documentation for meetings, assisting with PowerPoint presentations and a variety of other day-to-day administrative tasks. This can be a great career move for an experienced and ambitious Executive Assistant looking to grow and develop fast in an organization offering fantastic long-term career opportunities.

    Basic Qualifications

    Basic Qualifications
    • 3-5 years of experience supporting senior management and ideally 5-7 years overall work experience in a fast-paced administrative capacity.
    • You will ideally have supported a VP level manager in previous roles
    • Positive outlook, proactive, very detail-oriented and driven to succeed.
    • Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
    • Proven ability to handle highly confidential information appropriately.
    • Advanced MS Office knowledge (Word, Excel, Outlook, PowerPoint)
    • Excellent written and verbal communication skills
    • Fluent English language - both written and spoken

    Preferred Qualifications

    Preferred Qualifications
    French/German language skills would be a great addition, but not essential.
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