• Executive Assistant

    Location IE-CORK-Cork
    Posted Date 2 months ago(06/09/2018 9:00)
    Job ID
    Amazon CS Ireland Limited
    Company/Location (search) : Country (Full Name)
  • Job Description

    Amazon.com, a Fortune 500 company based in Seattle, Washington, is the global leader in e-commerce. Since Jeff Bezos started Amazon.com in 1995, we have significantly expanded our product offerings, international sites, and worldwide network of fulfillment and customer service centers. Today, Amazon.com offers everything from books and electronics to tennis rackets and diamond jewelry. We operate sites in the United Kingdom, Germany, France, Japan, Canada, Italy, and China (Joyo.com) and maintain over 50 fulfillment centers around the world which encompass more than 26 million square feet.
    This evolution of Amazon.com from Web site to e-commerce partner to development platform is driven by the spirit of innovation that is part of the company's DNA. E-commerce is still in its infancy. In the years to come, you'll see Amazon.com create new technologies, expand into more geographies and continue to improve the lives of shoppers and sellers around the world.

    Position: Regional Executive Assistant
    Location: Cork, Ireland
    Type: Permanent

    Working hours: 11:00 AM to 7:00 PM

    Position Overview:

    The successful candidate will form a key part of our European Digital & Device (D2) team, taking responsibility for the efficient running of various administration tasks that are essential for the smooth running of the department across the EU.

    Job Responsibilities:

    Provide executive support to the Senior Leadership Team for D2.
    Manage the booking of meeting rooms and ensure the smooth running of these meetings.
    Arrange international travel itinerary and hotel bookings.
    Arrange Travel, Accommodation, Restaurant and Taxi itineraries for visitors from other sites.
    Interact with Amazon counterparts on a global basis to arrange meetings, conference calls, diary schedules.
    Create and maintain email alias lists and organizational charts for the team.
    Manage weekly/monthly reporting.
    Prepare materials for meetings and provide post-meeting follow-up notes.
    Assist with the preparation of presentations and narrative documentation.
    Maintain an effective computer based filing system and manual filing systems where appropriate.
    Organise small-scale team events and larger scale department/ company-wide events as required.
    Take proactive steps to ensure that best practice and coordination is seamless across all interfaces.
    Be responsible for the overall direction and coordination of the department’s administration.
    Make timely decisions using independent judgment on a regular basis.
    Carry out responsibilities in accordance with the organisation’s policies and procedure.

    Basic Qualifications

    A minimum of 3+ years as an Executive Assistant/ Personal Assistant or other secretarial/administrative experience involving the support of staff at senior management level.
    Advanced computer literacy, including Word, Outlook, Excel, PowerPoint, Visio, One Note and SharePoint.
    Ability to drive fast results within tight timeframes.
    Able to work efficiently and accurately under pressure.
    Excellent organisational, planning and prioritisation skills and the ability to multi-task.
    Attention to detail is paramount.
    Able to dive deep into data and present information in a coherent, articulate manner.
    Extensive experience of diary management and arranging international travel and conference calls.
    Ability to influence and negotiate.
    Confident dealing with senior level staff and ability to communicate in a crisp, concise and professional manner.

    Preferred Qualifications

    Strong track record as a team player in a fast-paced environment with a high level of, reliability dedication and commitment.
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